All You Need to Know About HSE Documentation Requirements

Health, Safety and Environment (HSE) is a general term for regulations, methods and processes designed to help protect workers, the environment and the public from harm. HSE Management System play an extremely important role in reducing risk, creating a culture that attaches importance on health and safety and supports the continuous improvement of all business processes.

To obtain HSE Certification as per new ISO standards, organizations need to compliance with:

• ISO 14001:2015 Environment Management System
• ISO 45001:2018 Occupational Health and Safety Management System

The basic requirements for implementation of HSE system are preparation of HSE Documents as per ISO 14001:2015 and ISO 45001:2018 standards requirements. The documentation in the health safety environment management system is important to ensure that critical process, where it is necessary to ensure that all employees do the same constantly, are understandable and repeatable. The smaller the HSE documentation, the easier it will be to ensure that all employees can deliver repeatable results.

Which HSE Documents are required for system implementation?

The HSE documents you need to produce if you want to be compliant with ISO 14001:2015 and ISO 45001:2018 are as follow:

1. HSE Manual – ISO 14001 manual, ISO 45001 manual
2. HSE Procedures
3. Standard Operating Procedures
4. Exhibits
5. Register of Rules and Regulation
6. HSE Formats
7. Aspect – Impact
8. HSE Audit Checklist

It contains all the necessary HSE document templates (both mandatory and optional), as well as additional work instructions, project tools and HSE system documentation structure guidance. The HSE Documentation Toolkit based on ISO 14001:2015 and ISO 45001:2018 is indeed the most comprehensive option on the market for completing the documentation.

Steps for Implementing ISO 45001:2018 – Occupational Health & Safety Management System

To obtain ISO 45001:2018 Certification, an organization must have an Occupational Health and Safety Management System (OH&SMS) meet the requirements of ISO 45001:2018. The standard also requires a company to have appropriate health and safety policies, procedures and protocols to ensure that it is a safety conscious organization.

Implementing and gaining ISO 45001:2018 Certification for OH&S Management System can be tricky, and you might become quickly overwhelmed by the many requirements of the ISO 45001 standard. To help make this easier to understand, the following implementation steps are required.

Implementation Steps

• Develop a management system, health and safety (OHSAS) with the establishment of a Health and Safety (OH&S) professional manual in which the scope of OH&SMS is determined.
• Establish goals and programmers, policy and OH&S Health and Safety
• Ensure the ISO 45001:2018 document and the control of the recording.
• Implement and maintain a procedure to identify risks, assess risks and determine the controls in the workplace.
• Maintain procedures for ensuring workplace, health and safety legislation is identified, communicated with respect and valued.
• Define resources, roles, responsibilities, accountability and authority regarding the OH&SMS
• Implement a professional process, health and safety communication, participation and proper consultation.
• Maintain good operational control.
• Preparedness plan for emergencies.
• Meet strict criteria for investigating incidents.
• Identify and treat nonconformities for applying corrective and preventive measures.
• Monitor and measure work performance, health and safety organization.
• System audit and review the system at a management level periodically.

ISO 45001:2018 Documents – Primary Requirements for Occupational, Health and Safety Management System

ISO 45001 is finally published, so the experts and the companies that are planning the transition or implementation are looking into the requirements for documented information. One of the most important steps in the transition process, as well as in the initial implementation, is determining what ISO 45001:2018 documents and records are needed for an effective Occupational, Health and Safety Management System (OH&SMS).

What ISO 45001:2018 Documents are required?

1. ISO 45001 Manual

ISO 45001 Manual covers details on how ISO 45001:2018 systems are implemented. It covers the context of organization, sample policy, objectives, scope, organizations structure as well as macro level each requirements of ISO 45001:2018 on how it is implemented in the organization

2. Procedures

ISO 45001 Procedures covers all the details like purpose, scope, responsibility, how procedure is followed as well as the list of exhibits, reference documents and formats. ISO 45001 Procedures need to be written down, made available to relevant employees, monitors, documented and updated.

3. OH&S Plan

This part includes OHS planning for hazard identification, risk assessment and determining for safety plan as well as work instruction to follow, which defines implementation steps.

4. Standard Operating Procedures

Standard Operating Procedures document covers a guideline to establish controls on significant hazards, work instructions for operators. It is useful for process control and establishes an effective OH&S management system. It covers do’s and don’ts for the entire main and critical processes.

5. Exhibits

ISO 45001 Exhibits covers 5 types of requirements that make implemented OH&S management system effective.

• Objective and target – OHS Objective Plan
• OHSAS control plan
• Skill Requirements
• Multi-skill Requirements
• Exhibit for Document Identification and Codification System

6. ISO 45001 Policies

ISO 45001 Policy is to define the purpose, direction, principles and basic rules for occupational, health and safety management system. It covers guideline for controls applied as per ISO 45001:2018 Certification guidelines.

7. Sample Blank and Filled Formats

The templates covered sample blank forms that required maintaining records as well as establishing control and making system in the organization. The samples given are a guide for the user to follow.

8. ISO 45001:2018 Audit Checklist

ISO 45001:2018 audit checklist document covers audit questions based on the ISO 45001:2018 requirements for each department. It will bring effectiveness in auditing. It can be logically used for auditing during internal audit for ISO 45001:2018 to establish proper audit trail.

ISO 45001:2018 Documentation Toolkit really is the most comprehensive option for completing your documentation.